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BEACON MEMBERS SYSTEM


iU3A Members Login
If you are a current member of iU3A, you can click here to log in to the Members Portal.

You can use the Members' Portal to:
- Check and, if necessary, update your personal contact details. This includes addresses, telephone numbers, email addresses and emergency contact information. You are asked to do this whenever your information changes or at least once a year.
- View and/or download a personal calendar, showing your group meetings and iU3A’s Monthly General Meetings.
- See the contact details for group coordinators.
- Enrol in a group online, providing the group coordinator allows this to be done.

The portal also allows you to:
- Set a security question and answer. This is intended for future use and is not mandatory at the moment.
- Upload a photo.

How to Log On to the Portal
You will need your membership number and other personal contact details. If you get an error when logging on check that:
- Your membership number is correct (it's printed on your membership card)
- Your forename and surname are spelt correctly and you haven't mistakenly entered a blank space after one or both of them
- Your postcode is correct, with a blank space between the two sections
- You haven't entered any capital letters in your email address
- You haven't copied and pasted, or use auto-fill, to complete any of the fields. This may work on some computers but it doesn't always, so it's best to type the information each time.

To log on to the Portal now click here.
If you still can't log on please email the Membership Secretary here.

Background
Beacon is an on-line management system, supported by the Third Age Trust, specifically for local U3A's. We use Beacon to manage our Membership Records, Groups and Venues information, overall Calendar and to send blind emails to members. To see a brief history of the development of Beacon, click The Beacon Story here.

Launch Process
During 2017 iU3A will be launching the use of Beacon. The objective is to make the iU3A web pages — which are fully viewable by the public — carry only general information and a record of our events or group meetings. Beacon will be the source for live current information visible to iU3A members only. There will be a transition period where there will be duplication of some information — visible on both the iU3A web pages and Beacon. Slowly the information will be reduced on the web pages and the current live information will be maintained by the Coordinators on Beacon.

Security
For your peace of mind, there are 4 levels of access to Beacon, each with controlled security access requirements. Each level is described in more detail here:

1. Public Links
Limited information about our Interest Groups and a basic Meetings calendar, viewable by anyone (not just iU3A members).

2. iU3A Members Login
You can see a tutorial for Members using Beacon by clicking here. This provides further guidance on how you can update any of your personal details. If you are a current member of iU3A, you can click here to log in to the Members Portal.

3. Group Coordinators Login
Each Coordinator will be able to access their relevant group's details to publish for example information such as venue, timings and subjects. Coordinators can also use the system to send emails to their current group members as blind copy (protecting personal email addresses) and to check or add members to their group. Only paid-up iU3A members will appear on Beacon.


4. System Administrators' Login
Editing access for the Administrators to all data fields.

Training for Group Coordinators
There is support for the Group Coordinators in their use of Beacon. A tutorial has been prepared and circulated but can also be reached here. Face-to-face training is available through Mary Harris.

Further information for Coordinators is available here. If you want to look up a particular aspect try the full User Manual here.

If you have any IT queries on Beacon then you can use the following contact here

Public Links
Click the following link to see the basic public version of the Calendar. For more information about navigating around the Calendar, visit the Calendar page.The public Calendar is visible here.
Click the following link to see the basic public version of the Groups List. Click on any Group in the list for additional information about the group. The public list of Groups is visible here.

Emails from Beacon
All email messages sent via Beacon have a 'From' address ending with noreply@u3abeacon.org.uk. Beacon emails can only be sent by Coordinators and Adminstrator — not from Members. Messages from Group Coordinators will be seen as having come from (for example) John Smith via iU3A. Messages from the Membership Administrator will be seen as having come from Administrator iU3A.

Sending emails from the Beacon sytem ensures all emails are blind copy, ie that member email addresses are not revealed to others. Any replies to an issued Beacon email must be to the email address stated (ie not to Beacon). For further information on Beacon emails click here.


 

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